Back Office Software 2
Framework Description
RM6285 Back Office Software 2 is a Government Commercial Agency (GCA, formerly Crown Commercial Service) framework let under the Public Contracts Regulations 2015. It runs from 18 February 2025 to 17 August 2027 and replaces RM6194 Back Office Software. It has two lots, enterprise software and specialist software solutions, and covers licences together with the services to implement and run them.
Context & Use Case
All UK public sector organisations can use it for software that runs core corporate functions: finance, HR, payroll, CRM, procurement and workflow. Solutions can be deployed in the cloud, on premise or as a hybrid. Buyers call off by direct award or further competition, often combining licences with implementation, data migration and support in one contract.
Scope of Services
Lot 1: Enterprise Software Lot 2: Specialist Software Solutions ERP, HCM, CRM and finance software Procurement, workflow and content management Implementation, data migration and integration Consultancy, service desk and data handling
Lots
Lot 1: Enterprise Software; Lot 2: Specialist Software Solutions
Who Can Apply
Suits ERP, HR, finance and CRM vendors and their implementation partners. Lot 1 demands higher certification and liability levels; Lot 2 is designed to be SME friendly, with a recommended maximum contract value of £5m. Membership is fixed until re-tender, around the 17 August 2027 expiry.
Buyer Benefits
Back office replacements are long, high-risk projects. Buyers value buying software and implementation together, choice of deployment model, and an SME-friendly lot for smaller, specialist needs. A framework already competed by GCA cuts months from their procurement timeline. Standard terms also reduce legal negotiation.
Next Steps
Appointed suppliers should respond to further competitions and expressions of interest. Others cannot join until the re-tender, so watch GCA's upcoming agreements for the RM6285 successor, likely during 2027. Decide which lot fits, then prepare certifications, implementation case studies and data migration evidence.
How Athena Can Help
The RM6285 successor is likely to be procured during 2027. Athena's support with framework bids helps you choose between the enterprise and specialist lots and build the evidence early.
If you are already appointed, our tender writing and pricing team helps you win further competitions with implementation-focused win themes and competitor scoring. Our public sector software bids support keeps every response compliant. We can also prepare pricing and financial models for multi-year implementations.
