Electronic Catering Management and Payment Solutions - 1205
Framework Description
YPO's Electronic Catering Management and Payment Solutions framework (reference 1205) was previously titled Smart Kitchen Management, Patient Bedside Meal Ordering, Payments and Communication Applications. It covers software for meal ordering, catering management, cashless catering and online payments. It has no extension option and runs until 19 August 2028.
Context & Use Case
NHS trusts use it for patient meal ordering, with separate lots for cloud-hosted and on-premise systems. Schools and other public bodies use it for meal management and cashless tills. The software helps cut paper use and food waste and displays calorie and nutrition information in line with food standards regulations.
Scope of Services
Lot 1a: Electronic meal ordering and catering management in the NHS (cloud hosted) Lot 1b: Electronic meal ordering and catering management in the NHS (on-premise) Lot 2: Electronic meal ordering and catering management in the wider public sector Lot 3: Cashless catering systems Lot 4: Online payment solutions
Lots
Lot 1a - Electronic Meal Ordering and Catering Management within the NHS – Cloud Hosted; Lot 1b - Electronic Meal Ordering and Catering Management within the NHS – On-Premise; Lot 2 - Electronic Meal Ordering and Catering Management within the Wider Public Sector (WPS); Lot 3 - Cashless Catering Systems; Lot 4 - Online Payment Solutions
Who Can Apply
Developers of catering management, patient meal ordering, cashless catering and online payment software. Applications for this framework are closed, so suppliers not on it cannot join until the re-tender, which is likely around 19 August 2028 as there is no extension.
Buyer Benefits
YPO's framework page says buyers can direct award on every lot, after assessing suppliers against the framework criteria, so NHS trusts and schools can choose a system without running a competition. Direct award prices are re-evaluated during the framework, and digital ordering helps cut paper use and food waste.
Next Steps
Suppliers on 1205 should keep their direct award information current, with NHS and school case studies, integration details and data security evidence. Others should watch YPO's framework pages during 2028 for the replacement, and prepare evidence on hosting, clinical safety, accessibility and payment security standards.
How Athena Can Help
For suppliers on 1205, Athena's catering software bid writers sharpen the material buyers assess at direct award, with clear answers on integration, implementation and support, and pricing that holds up against rival products.
For firms preparing for the 2028 re-tender, our NHS tender guidance covers what trusts score and how to evidence clinical safety and data protection. Our framework application planning finds other software routes for schools and hospitals that you can join in the meantime.
