Procurement

Optimise Procurement Through Smarter Sourcing Solutions

This guide explains what procurement technology is, why it matters, and how small and mid-sized businesses can get started. Learn the key tools, benefits, and common mistakes to avoid.

The new financial year is approaching, which is a time to reflect on the expenditure of the previous. If you’re one of the many that has looked back at some of the expenditure of the current financial year and thought a change is needed, then 2022 is the perfect time to start.

Make sure you read, review and negotiate your supplier contracts to avoid bear traps and risk of non delivery.

Beyond procuring simple IT needs, an organisation IT transformation is a much larger procurement task – one which often requires the acquisition of multiple new suppliers and also presents additional challenges such as integration and implementation across an entire workforce. This article explores what IT transformation means, how it is beneficial to organisations and the challenges associated with it.

The Request for Proposal (RFP) is a common process used by businesses to find the best suppliers for their requirement. By considering multiple suppliers, businesses can understand the current market, make comparisons and minimise risk. There are many reasons why renewing contracts with the same suppliers over time seems advantageous. However, by doing so, businesses can miss opportunities for better value contracts, be unaware of market insights and miss out on the top suppliers in their industry.

Software and business operations have become inseparable in the digital era, with sophisticated and well-integrated software able to set your business apart from competitors. With IT software playing such a pivotal role in business efficiency, it is imperative that organisations look at software acquisition in a strategic way from the outset.

Why you need to understand the true cost of invoicing and how reducing your number of suppliers means a reduction in invoicing costs.

Cash is indeed King as the saying goes. Learn some methods to ensure that payments aren’t going out of the bank faster than they are going in.

For one reason or another 2021 has thrown businesses across the globe into the midst of digital transformation. From the ongoing rise of technological capabilities to the need for remote working solutions, alongside the increasing pressure from governments to align organisational activities with more eco-friendly processes. Digital transformation is no longer a ‘plus’ embraced by the forward-thinking, but a necessity for every business looking to adapt to the new era. Nonetheless, as is often the case, many SMEs are yet to implement some of the new-age digital solutions, perhaps lacking the budget or expertise to get started. As such, our team have put together the top five digital transformation trends for businesses that we believe are fundamental to business development over the coming years.

If you’ve read our recent posts, you’ll know that we’ve previously written about the benefits of spend analytics and the use of data in organisations, with the inclusion of decision making. So, when you have both the data and an implemented spend analytics process in place – how can you use this to maximise benefits? The first step is to see extensive data as an opportunity. Often business owners are simply unaware of how the vast amounts of data they already have can assist them in cost saving exercises. There are many instances where data has proven helpful to prevent decisions from being made based on cost alone. For example, a simple decision to switch to a cheaper provider may seem a good choice, however, data may show a return on investment that is far greater than the cost saving of switching.

Explore the different types of technology suppliers available, their pros and cons, and the scenarios in which each supplier-type might be appropriate for your business

In today’s tech-led market, there is a software solution for almost every business activity, from lead acquisition to SME accounting. Supplier spend management is no exception, with a variety of business intelligence (BI) tools available for businesses looking to monitor and fine tune their supply chain. Nonetheless, even here in 2021, we find that many organisations are still using simple data tools such as Microsoft Excel to manage supplier spend.

Learn how to optimise your IT hardware procurement strategy with best practices for cost savings, scalability, and security. Athena provides expert procurement services to help businesses streamline sourcing, vendor management, and asset tracking.

Spend analytics refers to the practice of collecting and analysing the historical purchasing data of an organisation. The process is used to shed light on the business’ buying patterns and to review the relative value of spend across different suppliers or services. Spend analytics can help businesses with cost reductions, risk management and future planning. Read on to find out what we think are the top 7 benefits ofSpend Analytics.

Spend analytics are a key way for businesses to recognise their existing spend behaviours, decrease costs, increase efficiency and improve supplier relationships. However, those analytics are only as good as the spend data that they represent. This is why business owners must ensure the correct gathering, cleansing and storage of data to inform accurate analysis. So, what does this look like and how simple of a task is it? Let’s look first at Data Cleansing.

The recent Climate Change Conference in Glasgow (COP26) and Insulate Britain protests have had everyone talking about climate and sustainability. It’s a huge topic with varying opinions, but it isn’t something that’s going away any time soon. Consumers are now adopting more sustainable lifestyles, purchasing goods from companies that prioritise sustainability and, in some cases, even paying more for goods that have prioritised sustainability. In fact, statistics from Deloitte reveal that over a third of consumers chose brands that use environmentally sustainable practices in order to adopt a more sustainable lifestyle. With figures like that, it’s no wonder that boards are putting sustainability at the heart of their corporate social responsibility (CSR) with directives to ensure a more sustainable supply chain.

Procurement is the process of purchasing external goods and services for an organisation, that facilitates its ability to operate in an efficient and profitable manner. At its core, the process looks to increase savings and drive down costs, all in all enhancing a company’s profitability. Because of this, procurement is principally associated with cash savings – i.e., savings obtained through supplier acquisition or the renegotiation of existing contracts. However, whilst this is a core aspect of successful procurement, there are a number of other ways in which a procurement strategy can drive up your bottom line. Read on for our handy guide on procurement savings, exploring supplier management, total cost management and purchase demand management as well as cost avoidance.

Practical steps to reduce technology spend within your organisation.

Over the last decade, supply chain management has become increasingly complex. With globalisation, businesses have seen chains become increasingly interlinked between contributing parties, and social concerns (such as the environment) have also placed additional pressure on organisations to adapt their chain and offer consumers greater visibility over their activities. Alongside this, macro factors such as lockdown, driver shortages and the recent fuel crisis have placed a spotlight on supply chains and the vital importance of agility. Unsurprisingly, many organisations are now turning to AI solutions to optimise their supply chain and mitigate the risks of an increasingly volatile business environment.

These days it’s not enough for procurement teams to provide cost savings. Business leaders are increasingly demanding that procurement teams provide more value in addition to cost savings, which is why many of them have a multitude of performance measurement tools, otherwise known as key performance indicators (KPI).

Spend Analytics is where commercial experts review your spend data and provide recommendations on where you can make better decisions. This deep dive analysis will identify areas where savings can be made, whether by a more effective negotiation, market changes since you bought or by identifying different ways of doing things with different providers (or internally with different technology!).

Essential tips on selecting the right IT procurement supplier for your business. Athena Commercial offers expert guidance for optimal supplier choice.

In the wake of Covid-19, businesses are more aware than ever of the need to ensure their supply chains are responsive and agile. Even as many return to ‘business as normal’, companies are rapidly digitising processes to safeguard their continued operation. Moreover, even with Covid aside, the rapid pace at which new digital solutions are being introduced means that the traditional procurement process is quickly evolving, opening the door to enhanced saving opportunities, improved organisational efficiency and supply chain transparency. So, is your procurement strategy is future proof?

Requests for proposals (RFPs) are used by procurement teams to acquire supplier proposals for a project. The RFP defines the scope of the project including budget, timeframe, and objectives and allows organisations to vet multiple vendors against each other. The competitive nature of RFPs – particularly as more organisations explore collaborative bidding processes - helps to ensure that you are procuring suppliers that are both qualified and charging appropriately for their services. As a fundamental part of the procurement process, it’s important that RFPs set the standard for the type of supplier required for the project.But how can organisations ensure that they consistently write RFPs that bring in the right suppliers? Follow our five steps below.

A 6-step IT procurement strategy to optimise technology sourcing, minimise costs, and ensure smooth transitions with expert guidance from Athena Commercial.

When it comes to supplier procurement, the true value of an acquisition is almost entirely dependent on an organisation’s ability to successfully manage and monitor a supplier’s performance. Nonetheless, as consultants in contract management, we find this area of procurement is still overlooked way too frequently by organisations. So, without further ado, how should you undertake a supplier performance review, and what the main benefits?

In an era whereby remote working has become the norm and cloud-based storage solutions are rapidly replacing legacy frameworks, the importance of cyber security is becoming prevalent across organisations worldwide. This is further exacerbated by increasingly stringent rules and regulations regarding customer privacy and the obligations that businesses hold towards consumers to protect their data accordingly. Enter the need for businesses to procure new IT security solutions. But what constitutes as a good security procurement strategy and how can organisations weigh up the ROI of different cyber security solutions?

For an RFP to be effective and to support eventual implementation and management of the goods or service you are looking to procure; it is essential to have your business stakeholders bought into the process and the value you are looking to deliver.

Business intelligence software is a combination of data analytics tools, such as spend analytics software, designed to analyse data related to your organisation. Designed to assist business owners in accurate decision making through clear and concise analysis, the need for business intelligence software has never been so high. There are non-technological benefits to business intelligence software such as improved organisational culture. However today we will be focusing on the technological side of the software, and how it can help an organisation. Read on as we take you through our top benefits for business intelligence software.

When it comes to procurement, businesses typically focus on the more strategic aspects of cost reduction such as strategic sourcing and contract negotiations. Whilst these areas of procurement certainly offer attractive savings, focussing solely on these activities can cause businesses to lose sight over seemingly less-significant, indirect costs. Tail spend – often referred to as maverick expenditure – refers to the cumulative spend of smaller, one-off and often lower value purchases. General estimations indicate that most organisational tail spend accounts for 80% of all transactions, but only 20% of total spend volume.

Negotiation is undoubtedly one of the most important skills for business leaders and procurement is no exception - allowing professionals to establish favourable contract terms and build long-term relationships with suppliers. Nonetheless, the core techniques and considerations that underpin negotiation are often overlooked, resulting in low-quality negotiations that don’t secure the best deals from vendors. This article aims to support procurement professionals and business leaders to master core negotiation skills.

Understanding your organisational spend is pivotal to driving company profitability. Spend analytics is the process of analysing supplier spend in order to decrease costs, improve efficiency and to improve supplier relationships. Within the process organisational spend data is collected, cleansed, and categorised – ready for analysis. This is increasingly done through sophisticated spend analytics software – which automates the entire process. Alternatively, spend analysis projects can be mapped through a spend cube.